Event Operations | Key Timings | Event Office
How to contact us, where to find us, a run sheet for your crew and more.
Information on our office hours, event timetable (pack-in and pack-out dates and times), and more.
Event Dates
Fieldays runs from Wednesday 12 June to Saturday 15 June 2024.
Date | Visitor access | Exhibitor pedestrian access | Exhibitor vehicle access |
|---|---|---|---|
| Wed 12 - Fri 14 June | 8:00am - 5:00pm | 6:00am - 7:00pm | 6:00am - 7:30am: *Vehicles off site by 7:45am 5:00pm - 7:00pm: Site closes at 8pm |
| Sat15 June | 8:00am - 4:00pm | 6:00am - 7:30am: *Vehicles off site by 7:45am 4:30pm - 7:00pm: Site closes at 9pm |
*See the Exhibitor Vehicle Passes page, for full details on how to obtain a Vehicle Pass.
Need assistance? See our contact information and where to find us below.
Fieldays 2024 Exhibitor Services
Click Here to open a PDF of the Event Centre map
The map above shows entry/exit Gates and car parking locations as detailed in the table below.
| Location | Dates | Hours | Access |
|---|---|---|---|
| Headquarters building (red) | Pack-in: Mon to Fri: 29 April - 7 June | 7:30am – 5:00pm | Exit Mystery Creek Road at Gate 2, take the first driveway to the left and park in the first car park. Enter through the reception doors. |
| Call Centre 07 843 4497 | Saturday - Sunday: 18 May - 2 June and Monday 3 June (Kings Birthday) | 8:00am - 4:30pm | As the Exhibitor Services help desk is unmanned on weekends, please call for assistance. |
| Exhibitor Services help desk (purple) | Pack-in: Sat 8 – Tue11 June | 7:00am – 6:00pm | Pack-in/Pack-out Health & safety induction required - Exit Mystery Creek Road at Gate 1, then navigate to Exhibitor Services on the corner of E street and V road. Event Days – Pedestrian access through all gates with valid event ticket, vehicle access through Gate 2 only with vehicle pass. |
| Event Days: Wed 12 – Sat 15 June | 6:30am – 6:00pm | ||
| Pack Out: Sun 16 June | 7:30am – 5:00pm | ||
| Headquarters building (red) | Pack Out: Mon 17 – Fri 21 June | 8:30am – 5:00pm | Exit Mystery Creek Road at Gate 2, take the first driveway to the left and park in the first car park. Enter through the reception doors. |
Pack-in Timetable
Pack-in site access
Please note: Entry is via Gate 1 only
| Dates | Access |
|---|---|
29 April - 12 May: Site open on weekdays only 13 May - 9 June: Site open 7 days | 7am – 4:45pm: Site closes at 5pm |
| 10 - 11 June: Event week | 6:30am – 5:45pm: Site closes at 6pm |
Service Alley Supplier compound will open Monday 22 April and be open on ANZAC Day (Thursday 25 April)
Pack-in details for outdoor sites
| Area | Pack-in start date |
|---|---|
| Agribusiness Outdoor, including hired buildings Motor Vehicle Precinct, including Leisure Craft Heavy Equipment Precinct | Monday 29 April |
| Rural Living Outdoor The Pantry Outdoor Fieldays Hauora Taiwhenua Health & Wellbeing Hub Outdoor | Monday 20 May |
| Rural Living Outdoor: Large transportable homes* | Monday 29 April |
*Rural Living Outdoor Exhibitors with large transportable homes can apply to sales@fieldays.co.nz for early access, as well as alternate access through Gate 2.
Pack-in details for indoor sites
| Area | Pack-in start date |
|---|---|
| The Pavilion – Agribusiness Indoor | Thursday 6 June* |
| Fieldays Hauora Taiwhenua Health & Wellbeing Hub Fieldays Innovation Hub Rural Living Marquee The Pantry | Saturday 8 June* |
* Indoor Exhibitors with large, difficult-to-navigate items may apply to sales@fieldays.co.nz for early access to the space. This will be limited by the build schedule, and for delivery of items only.
Pack-in details for Food Vendors
| Area | Pack-in start date |
|---|---|
| Food Vendors | Thursday 6 June |
Pack-in details for Sublet Exhibitors
All Sublet Exhibitors should refer to the Main Exhibitor of their site for confirmation of their pack-in date, as this may differ from the advertised schedule. This includes exhibitors within the Fieldays Opportunity Grows Here Careers Hub, Fieldays Sustainability Hub, Fieldays Digital Futures, Fieldays Forestry Hub and Fieldays Rural Advocacy Hub.
Pack-out Timetable
Pack-out site access
| Date | Gates | Gate access times |
|---|---|---|
| Saturday 15 June | Gate A - through North Entry Gate 2 - through West Entry Gate 5 - through South Entry | 4:30pm - 7:00pm Site closes at 9pm |
| Sunday 16 June - Friday 21 June | Gate 1 - through North Entry | Entry from 7am - 4:45pm Site closes at 5pm |
Service Alley Supplier compound will close Friday 5 July | ||
Pack-out details for outdoor sites
| Area | Pack-out deadline |
|---|---|
| Agribusiness Outdoor, including hired buildings Motor Vehicle Precinct, including Leisure craft Heavy Equipment Precinct Rural Living Outdoor The Pantry Outdoor Fieldays Hauora Taiwhenua Health & Wellbeing Hub Outdoor | 5pm, Friday 21 June |
Pack-out details for indoor sites
| Area | Pack-out deadline |
|---|---|
| The Pavilion – Agribusiness Indoor | 5pm, Wednesday 19 June |
| Fieldays Innovation Hub | 5pm, Sunday 16 June |
Fieldays Hauora Taiwhenua Health & Wellbeing Hub Rural Living Marquee The Pantry | Sites must be fully packed up by 12pm, Sunday 16 June. Pallets can be left on site until 12pm Monday 17 June at the latest for courier/freight collection* |
*See the Freight Delivery & Collection section for full details
Pack-out details for Food Vendors
| Area | Pack-out deadline |
|---|---|
| Food Vendors | 5pm, Sunday 16 June |
Pack-out details for Sublet Exhibitors
All Sublet Exhibitors should refer to the Main Exhibitor of their site for confirmation of their pack-out date, as this may differ from the advertised schedule. This includes exhibitors within the Fieldays Opportunity Grows Here Careers Hub, Fieldays Sustainability Hub, Fieldays Digital Futures and Fieldays Forestry Hub.
Important
In addition to the above info, it's important that you read and understand the following:
Safety during pack-in and pack-out
- You must comply with the Health and Safety at Work Act 2015.
- Wear high-visibility clothing on-site.
- For pack-out, vehicles may not access the venue until 4:30pm on Saturday 15 June.
- 15km/h speed limit on-site.
- Edge or fall protection must be used when working above 2m off the ground.
- Children (aged 16 years and under) and dogs are not permitted on-site during pack-in and pack-out.
Use of on-site roadways during pack-in and pack-out
- Storing equipment, supplies and/or stock on any roadway is prohibited.
- Vehicles may temporarily park out the front of their allocated site, provided this does not obstruct the roadway or prevent access for other vehicles to pass safely.
Reinstating your site after Fieldays
Exhibitors are required to take all steps to ensure their site is cleared and reinstated to its original condition within the designated pack-out time.
Any exhibitor who does not reinstate their site by the pack-out deadline may be charged for the work incurred by the organisers, as well as Late Removal Penalty Fees, and the potential for future applications to exhibit being declined.
Reinstatement within the designated pack-out time includes, but is not limited to:
- Removal of all stock, equipment, decorations, building materials .
- All rubbish must either be removed or bagged ready for collection.
- This includes but is not limited to nails, cable ties, food and packaging.
- Cardboard can be broken down and stacked for collection.
- Larger building materials, or hazardous substances must be removed by you and not left with other rubbish for collection. - Removal of all landscaping materials .
- All holes filled with sand and compacted with 200mm topsoil.
Late removal penalties
You must ensure your site remains fully set up, manned, and trading until 4pm, Saturday 15 June.
All items must be transported from your site, by you, or your designated freight transporter, before the pack-out deadline. Exhibitors are liable for penalties if their sold items remain on site after the deadline.
At the pack-out deadline, if any items remain on the property, you may be liable for any legal costs, plus site rental of $100 + GST per day per site occupied until the items are removed. This is regardless of whether they have been sold and awaiting collection by a freight transporter.
- Exhibitors are responsible for any items left and awaiting collection during pack-out.
- You must ensure all items are properly packaged, clearly labelled and collection is booked for prior to the pack-out deadline.
Exhibitor Guide Quick Links
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