Do not dig, drill or peg between parallel red lines. Live power cables are located underground throughout our site, so it is compulsory for you to contact us before you dig, drill or peg.  

Mark the ground, then call us to arrange approval to proceed.  

Exhibitors on  Red sites must call the Fieldays team on 07 843 4497 before penetrating the ground in any way.  

Before you dig/drill/peg any site

Exhibitors on red sites must call the Fieldays team on 07 843 4497 before penetrating the ground in any way. 

FD24 Digging Map Explained

Site colour key

Please check your site colour and make sure you adhere to the below guidelines:

Site Colour Key

Fieldays has a zero-harm policy. Under the Health and Safety at Work Act 2015, we all have a legal responsibility to provide a safe environment for everyone working at our event.  

If you see something unsafe or that has the potential to cause harm on site, you must notify the event team immediately on 07 843 4497.  

Mandatory safety checks

• Download, complete and display the  Exhibitor Emergency Procedure Form on your site
• Hay bales must be treated with a fire retardant
• Signage must be secured with bolts or screws, not nails  
• Ensure braziers, open fires, and naked flames are approved, secure, and always guarded 
  – all fires and embers must be extinguished by 5pm  
• Hot surfaces must be securely guarded with no public access  
• Gas cylinders must have a current date stamp certification  
• The must be a minimum of one 2kg dry powder extinguisher on your site 
• Isolate sharp and moving objects with barriers  
• All machinery operated and displayed within safe practices 
• Hydraulic equipment: Where booms or equipment are raised hydraulically for display purposes and are subject to gravitational forces, mechanical stops need to be installed to eliminate the risk of hydraulic cylinder failure (required even if load lock valves are fitted)  

Vehicle movement and speed 

• Standard road rules apply when driving within the Site 
• During event hours, vehicles of any kind may only be ridden in demonstrations on exhibitor sites or in designated/pre-approved areas  
• You must obtain permission for ATV use on your site if needed  
• All ATV, motorbike and quad bike riders must be trained and wear a helmet as well as a seat belt  
• Do not carry passengers on tractors, quadbikes, or ATVs 
• You must always adhere to the 15km speed limit when driving on site  
• Seat belts must be worn when driving, including ATV’s  

The following is mandatory for anyone involved in pack-in and pack-out activities:  

Appropriate clothing  

• High-visibility clothing and closed toe shoes must be worn at all times during pack-in and pack-out  
• High-visibility clothing can be purchased at the Gate 1 induction marquee if required  
• Access to site is not permitted without the appropriate clothing.  

Marquees, tents, and buildings (not relevant for ‘Indoor Exhibitors’) must be built at least 0.5m away from site boundaries, giving a total of 1m between neighbouring marquees. This is to meet Waipa District Council building compliance regulations designed to minimise the risk of fire spreading. (not relevant for ‘Indoor Exhibitors’) 

Edge or fall-protection must always be used when working above 2m off the ground.  

Cover tent pegs and other tripping hazards - These need to be painted a fluorescent colour for visibility.  

15km/h On-site speed limit - A strict 15km/h speed limit applies on-site, including all gate entrances.  

Cable lanes (not relevant for ‘Indoor Exhibitors’) 

• Are marked by parallel red lines on the ground  
• Should always kept clear of vehicles and boxes  
• House plumbing and live power cables.  
• Call 07 843 4497 prior to any ground penetration on a Red site.  
• On-site power distribution boards must only be accessed by our on-site electricians.  

Machinery must be operated and displayed within safe practices.  

No children or dogs - Children (under 16 years) and dogs are not permitted access to site during pack-in and pack-out.  

No alcohol - It is prohibited for anyone except those holding approved catering alcohol licences to bring any alcohol onto the site at any time before, during or after the event. 

• Maintaining the security of your products and your team’s personal items is an important aspect to consider when planning your site  
• While all reasonable security and safety precautions are taken, the Society shall not be held liable for loss or damage to Exhibitors’ property while on the Fieldays Site  
• All items you bring on-site are your responsibility and need to be covered by your insurance  
• Arrange for your products to be stored securely during the pack-in period  

Before the event  

• Our dedicated security team will be on-site from Monday 1 May and patrol during the pack-in period  
• Exhibitor gates are patrolled, and persons checked in and out of the venue  
• Arrange for a staff member to meet, check and sign for your freight delivery  

During the event  

• Provide a secure place within your site for your on-site team to store personal items  
• Visitors must leave the exhibition area immediately at 5pm Wednesday – Friday and 4pm Saturday  
• Immediately close at the end of each event day and secure your site before exiting the venue  
• Lock small items away and secure larger items at night  
• There are security cameras operating in selected areas  

Final event day  

• From 4pm on Saturday 15 June 2024  Exhibitors should remove as much of their displays as they can, as quickly and safely as possible.   
• Secure any equipment or products to be left on-site during pack-out  
• Public access is not permitted after 4pm. Refer to the Arranging Freight section for post-event freight options  
• All items must be removed from your Site before your pack-out deadline   

The sooner your exhibit is broken down, the less likely there will be unauthorised removal or theft of exhibit items. Implement vigilance during this period and do not leave products on your site unattended or leave vehicles unsecured.  

We strongly recommend exhibitors:  

• Take out their own personal and other appropriate insurance covering their displays, employees, and unforeseen events  
• Arrange adequate General (Public) Liability Insurance. The amount and level of cover is to be determined by you. The Society, or our insurers, may seek recovery from an exhibitor if they believe any loss/damage to our property is a result of an exhibitor’s negligence

Site and signage compliance as well as efficient Fieldays services, is an important part of creating a successful exhibiting experience for all. If you are unsure or have any concerns/questions, please contact the Customer Team on 07 843 4497 or sales@fieldays.co.nz. Please double-check if unsure as changes are easier to make before you start your build.

• The Fieldays team check site plans provided by exhibitors pre-event to try and pick up any compliance issues before builds start 
• On-site ground checks are completed, and exhibitors will be notified where there is a problem with site/signage and if changes need to be made to the build
• During setup, in-event and post-event there are roaming Fieldays staff and site assistance volunteers available. Any issues with compliance or Fieldays services can be reported through these teams or by contacting the office on the above details 

The Exhibitor Emergency Procedure Form must be printed,  completed and displayed on your site during the entire event.    

This provides your team with information about what to do in an emergency such as:   

• Fire   
• Medical emergency   
• Flood   
• Earthquake   
• Chemical spill/release   
• Bomb threat   
• Police alert   
• Property damage   

If you discover a fire or other emergency that may present a potential hazard to yourself and/or other attendees:   

1. Remain calm and call for help   
2. Fire only - activate the nearest manual alarm call point (If located in your area)   
3. Dial 111 and report the emergency to the Fire Department   
4. Report the incident immediately to the Fieldays Information Centre on 07 843 4497 for both emergency and non-emergency assistance. Alternatively, visit the Fieldays Information Centre, the NZ Police base or the St John medical room, all located in the services building on the corner of E Street and V Road
5. If applicable and if it is safe to do so, attend to any casualties and provide reassurance   
6. If required evacuate the area

Assembly areas   

Make your way to the nearest road clear of any immediate danger and follow the warden or first responders’ instructions to move to a safe assembly point.   

We recommend exhibiting customers take time to prepare staff for attending the event. Some useful points to consider are outlined below; 

• Outline safe travel times and routes from accommodation
• Download the Fieldays App for site location, event information and pin my car 
• Consider planning a daily staff brief and plan for the day ahead 
• Prepare staff exhibiting rosters and breaks 
• Outline appropriate winter uniforms and footwear
• Encourage your staff to visit the Fieldays Hauora Taiwhenua Health & Wellbeing Hub 

Exhibitor break rooms are an exclusive space where staff can take a break from their sites. Visitors are not permitted at any time in these areas. There are two Exhibitor break rooms providing:  

• Tea and coffee making facilities
• A small fridge for Exhibitors to share  
• Tables and chairs  
• Power connections

These spaces are not suitable for holding staff meetings but may be used as a workspace for short periods. If you require a meeting space, or a workspace for a longer period of time, email your requirements to  sales@fieldays.co.nz .  

These are shared spaces for all Exhibitors. You must clean up after yourself and must not remove or use items that do not belong to you within these areas.  

Location 1 – The Pavilion  

• Located at the M Road end of the Pavilion, between Sites PB50 and PB52. 

Location 2 – Rural Living Marquee 

• Located in the North Eastern corner the marquee. 

Location 3 - The Pantry

• Located immediately to the right of the main entry door.