Receiving your Vehicle Pass

Vehicle Passes can be collected on-site at no additional cost. Alternatively, they can be couriered for a fee of $6.50 for urban, $11.50 for rural. In-person collection starts 20 May at our Headquarters building, then moves to the Exhibitor Services desk from Saturday 8 June.  See map for collection locations and open times.  

Note:

• Those wishing to have their Pass couriered, must place their order prior to 5pm Wednesday 22 May – vehicle passes will not be couriered until payment of the vehicle pass (where relevant) and the courier fee is received. 
• Any Vehicle Passes ordered after 5pm Wednesday 22 May must be collected in person.
• All Vehicle Passes must be collected by 5pm Tuesday 11 June. 
• Vehicles will be denied entry to the site without valid Vehicle Pass for scanning.  
• Vehicle Passes are not available to order on Tuesday 11 June, or on event days. 
• Due to the limited supply, no replacements can be provided for lost or forgotten Vehicle Passes.
   

Limited Access Vehicle Pass (LAV)

Who can apply: 
Exhibitors, Contractors (by exception).

Pricing: 
$160 + GST per Pass. The first approved LAV or DAV Pass is free for Main Exhibitors (per Exhibitor, not per site). These must be pre-ordered and are not available to purchase on event days.

What it provides: 
Access before and after the event open hours for re-stocking, and access to a dedicated carpark. 

• Does not enable the exhibitor to keep their vehicle within the site while the event is open to the public under any circumstances.
• Pass is scanned when entering and exiting the site. (Pass will be revoked for non-compliance of access times). 

How to Apply:  

EXHIBITORS: Vehicle Passes are obtained by application only, are of limited supply and are subject to approval. 

• An application must be completed in the Exhibitor Ticketing and Device Portal (not yet open) by 5:00 pm Mon 10 June (unless passes are sold out before this date). Vehicle Passes are not available to order on Tuesday 11 June, or on event days. 
•  Exhibitors applying for an LAV need to give clear reasoning as to how the Vehicle Pass will be utilised. 
• Each application is reviewed, with the outcome provided via email. An invoice will be sent to those approved (if applicable), with Passes only generated once payment is received. 
• Refer to the Receiving Your Vehicle Pass section for collection and delivery options. 
• Due to the limited supply, no replacements can be provided for lost or forgotten Vehicle Passes.

CONTRACTORS/SUPPLIERS:
Contractors/Suppliers should follow the same process outlined in the SAV Pass section. This is assessed case-by-case and is subject to approval and availability. 

When can the Pass be used?

Any LAV Pass vehicles not recorded as exiting through Gate 2 by 7:45am or found either parked or driving on-site during event hours, will have their LAV Pass immediately revoked for the remainder of the event. 

Note: you do not require an LAV Pass for access to the site from 4:30pm Sat 15 June as this is classified as pack-out. 

Display Access Vehicle Pass (DAV)

Who can apply: 
Exhibitors that meet the DAV Pass Criteria

Pricing: 
$160 + GST per Pass. The first approved LAV or DAV Pass is free for Main Exhibitors (per exhibitor, not per site). These must be pre-ordered and are not available to purchase on event days.

What it provides: 
Ability to drive a vehicle on and off site each day as well as utilise that vehicle as part of their display.

How to Apply:  

• Vehicle Passes are obtained by application only, are of limited supply and are subject to approval. 
• An application must be completed in the Exhibitor Ticketing and Device Portal by 5pm Monday 10 June (unless passes are sold out prior to this date).  Vehicle Passes are not available to order on Tues 11 June, or on event days. 
• Exhibitors applying for a DAV Pass must provide clear photo evidence of the display vehicle, along with the vehicle's licence plate and a description of how the vehicle will be used as part of the display. 
• Each application is reviewed, with the outcome provided via email. An invoice will be sent to those approved (if applicable), with Passes only generated once payment is received. 
• Refer to the Receiving Your Vehicle Pass section for collection and delivery options. 
• Due to the limited supply, no replacements can be provided for lost or forgotten Vehicle Passes.

When can the Pass be used?

Note: You do not require a Vehicle Pass to access the platform from 4:30pm Sat 15 June as this is classified as pack-out. A valid Health and Safety Induction will need to be shown by each occupant of the vehicle.  

Any vehicles parked on your site as part of your display, and not moving at all during the entire event period do not require any LAV or DAV Pass. These vehicles must be on-site by 7:00pm Tuesday 11 June and not move at all from your site until the event closes at 4:30pm Sat 15 June. 

Display Vehicle Criteria:

• Must not be exhibiting within Agribusiness Indoor (The Pavilion), Fieldays Innovation Hub, Fieldays Hauora Taiwhenua Health & Wellbeing Hub, The Pantry, Rural Living Marquee, or a Food Vendor Site. 
• The vehicle must be professionally sign written with the relevant exhibitor’s trading name/logo or integral for the display of product (such as a vehicle displaying attachments). Temporary signage, such as signs inside car windows, or minor signage around the number plate or personalised number plates are not considered ‘professionally sign written’ and does meet the Display Vehicle criteria.
• The description provided at application must clearly demonstrate that the vehicle will be part of the main visual display and not parked out of sight. 
• The vehicle must not be moved at all during the hours the event is open to the public.  
• The photo evidence of the display vehicle provided at application must clearly show the signwriting or intended use of the vehicle on the display.  

Fieldays will revoke Vehicle Passes for the remainder of the event if a vehicle using a DAV Pass is found to be driving on, off or around the site between 7:45am – 5:00pm (4:30pm Sat) on event days, differs from the image provided at the time of application, or is not part of the visual display.

Service Access Vehicle Pass (SAV)

Who can apply: 
Suppliers and Contractors employed by Exhibitors (Exhibitors may apply for an SAV but are only granted in rare cases)

Note: SAV Passes are approved in exceptional circumstances only, where the additional access is essential and not just for convenience.

Pricing: 
$160 + GST per Pass

What it provides: 
Vehicle access to the site during the event, or overnight.

How to Apply:  (the same process applies to Suppliers and Contractors wishing to apply for an LAV Pass)
Apply in writing for Vehicle Pass access to sales@fieldays.co.nz, providing the following information:

• Dates and times event area access is required.
• Full details regarding why the access is required at those specific times. 
• If access is requested during event hours, detail any locations where the vehicle may need to be parked.
• If access is requested after event hours, detail how many people will be in the vehicle for consideration of Contractor ticket approval. 
   

Note: Fieldays will revoke SAV Passes for the remainder of the event if an approved SAV vehicle is found to be attempting to use the pass outside of the agreed times.

When can the Pass be used? 
Each SAV Pass is individually customised, only providing access within the specific hours agreed at the time of approval. This includes access to the site during event open hours or vehicle access to the site overnight (between 7:30pm - 6:00am).

Note: Suppliers and Contractors approved for SAV access in the evening will also require Contractor tickets for all vehicle occupants.