Any structures higher than 7m on your site will be subject to approval by the Society. 

Structure dimensions must be included in your proposed site plan and submitted through the Exhibitor Portal by 24 May 2024. 
 

Exhibitor signage that is facing into another exhibitor’s site must be at least 1m away from their site boundary. However, exhibitors can gain the approval of their neighbours to mitigate this rule. and you must notify the Fieldays Team of this by the 31st of May by emailing sales@fieldays.co.nz.

Non-compliance may result in the exhibitor being asked to remove their signage at their own expense, this may occur either before or during the event.  

All earthworks must be included in your  Site Plan & Hazard Identification/Management Form by 24 May 2024. 

It is the responsibility of the exhibitor to ensure all landscaping materials and polythene groundsheets are disposed of. If this service is not offered by your chosen contractor, BrandX and Showscape offer post-event site reinstatement services.  

Topsoil storage requirement 

All topsoil removed from a site during pack-in will need to be stored in a designated location. Contact the Customer Team to arrange topsoil storage sales@fieldays.co.nz 

Sustainability Tip: Where possible, all groundcover should be untreated, chemical free; colours or dyes used should be environmentally acceptable (no leaching etc). Please refer to the sustainability page for more information on how to improve your sustainability at Fieldays.

Read important information about reinstating your site after Fieldays.

The Pavilion 

• Partitions – black velcro-friendly, 2.3m-high, 32mm thick partition walls enabling you to display removable items. Consider partition thickness when designing your site
• Lighting – general overhead lighting 
• Flooring – sites are have carpet tiles

Fieldays Innovation Hub 

• Partitions – black velcro-friendly, 2.3m-high, 32mm thick partition walls enabling you to display removable items. Consider partition thickness when designing your site
• Lighting – general overhead lighting and two spotlights per exhibitor 
• Flooring – wooden floors with carpet tiles

Fieldays Hauora Taiwhenua Health & Wellbeing Hub 

• Partitions – custom-printed backgrounds on wooden framing along the back wall of each site, and 1m of black velcro-friendly, 2.3m-high, 32mm thick partition wall dividing each site
• Lighting – general overhead lighting and two spotlights per exhibitor 
• Flooring – concrete floors with carpet tiles

The Pantry 

• Partitions – black velcro-friendly, 2.3m-high, 32mm thick partition walls enabling you to display removable items. Consider partition thickness when designing your site
• Lighting – general overhead lighting and two spotlights per exhibitor 
• Flooring – the whole space is carpeted

Rural Living Marquee 

• Partitions – black velcro-friendly, 2.3m-high, 32mm thick partition walls enabling you to display removable items. Consider partition thickness when designing your site
• Lighting – general overhead lighting and two spotlights per exhibitor 
• Flooring – wooden floors with carpet tiles

Partitions 

• Use velcro or nails to affix signage to your partitions, but not screws. Where exhibitors have multiple sites creating a long wall, a 300mm protruding return will be used for stability 
• If you require additional panels, or doors within the paneled area, you are permitted to arrange these at your own expense through Exhibition Hire Services  

Lighting 

Additional lighting can be arranged at your own expense through our event electricians, SBI Productions M: 021 435 2912

Flooring 

• Hay, gravel, bark, or sawdust for indoor sites are not permitted. 
• Any floor covering other than carpet or lino needs to be outlined in your Site Plan & Hazard Identification/Management form by 24 May 2024.  
• Do not drive on the carpet.

Any signage facing towards another exhibitor’s site must be at least 1m inside your site boundary. This includes hanging and fixed signage. Permission can be gained from the neighbouring site to mitigate this.  

Use of flags (refer to image for examples): 

• Flags must not protrude into the aisle 
• Double-sided flags may be placed higher up, provided the neighbouring site has given their permission
• Flags on floor stands must be fully contained within the site space (not protruding into the aisle) 

Information regarding your signage plans needs to be included in your Site Plan & Hazard Identification/Management form by 24 May 2024. 

The Pavilion is the only exhibition space within Fieldays that provides exhibitors with the opportunity to install hanging signage. This is to be arranged directly through SBI Productions at your expense.  

SBI Productions contact details: 

Russell Fricker 

07 843 3718 

info@sbi-productions.co.nz 

www.sbi-productions.co.nz  

Please note that before SBI Productions can accept your signage request, they will need to ascertain if: 

• the ceiling structure over your site can accommodate hanging signage 
• you design meets the 1m boundary restrictions 
• your signage complies with the weight restrictions, being that any signage over 15kg requires an engineer’s certificate

• All exhibition displays, including equipment, signage, and storage facilities, must be fully contained within your site boundary 
• Keep aisles clear of all signage, stock, and displays
• Prior approval from the Society is required if you wish to include a structure or sign on a panel that adjoins another exhibitor’s site and is taller than 2.3m. Consideration will only be given where the visual impact to the adjoining site has been taken into account. Full details of these plans must be outlined in your Site Plan & Hazard Identification/Management form by 24 May 2024
• All excess stock and packaging must be removed from your site or stored within your site boundary.
• You are not permitted to use power adaptor alcoves or other vacant spaces outside your site boundary 

Food Vendors must meet the requirements of the Waipa District Council Environmental Health Officer who may visit each food vendor to monitor compliance. Please refer to clause 10 inclusive in the Fieldays 2024 Exhibiting Terms and Conditions. 

Food safety is a priority for all foods and beverages served at Fieldays.  

All Food Vendors must: 

• Display current electrical compliance certificates for food service vehicles 
• Ensure all electrical appliances and leads have current test tags 
• Display registration certificates under the Food Hygiene Regulations 1974 OR registration certificate under a Food Control Plan (FCP), National Programme (NP) or Food Safety Programme (FSP) 
• Complete the LPG Bottle Checklist if you plan to use LPG on your site, and upload into the Site Plan & Hazard Identification/Management Form by 24 May 2024  
• Ensure setups include hygiene facilities with drinkable water for hand washing and cleaning 
• Store grey water in holding tanks or contact the Fieldays team to arrange disposal. Wastewater must not be discharged on or into the ground. See the Water and disposal section for full details regarding greywater 
• Have a smoke extractor if cooking inside a caravan or customised trailer 
• Ensure signage is safely installed inside site boundaries only 
• Any food vendor found to be either not displaying any, or displaying out-of-date electrical certificates, test tags, food hygiene and/or registration certificates will be restricted from trading immediately with no compensation 

Sites can be stocked each day between the hours and 6:00am and 7:30am with the use of a pre-ordered Limited Access Vehicle (LAV) pass (See the Vehicle Pass section for details).  

Supplies must be offloaded into your chiller/dry storage space within your allocated site boundaries and vehicles relocated to the free car parks before 7.45am each day. No stock or staff vehicles are permitted to be parked on-site during event hours.

Food court layouts are designed to provide a 1m gap between, and 1m behind each food vendor. The spaces between and behind sites must be always kept clear during the event, without exception. 

Each food vendor’s site is designed based on the requirements stated at application. Any food vendor whose site exceeds the allocated boundaries will be asked to rectify their setup or pay for the additional space required. 

After each Fieldays event, we work with our sustainability partner instep™ to measure a range of activities that impact our carbon footprint, including how much waste is sent to landfill. 

Reducing waste is important to us which is why we specifically look for Fieldays food vendors who can demonstrate their commitment to this.  

We request food vendors and exhibitors attending Fieldays 2024 to serve food and beverages in recyclable or compostable packaging and to reduce plastic packaged items where possible. 

If you would like to discuss how to make your site more sustainable, contact the Customer Team at  sales@fieldays.co.nz .

Food Vendors may offer on-account services to exhibitors, allowing their on-site staff to charge purchases to a company account. Settlement of the account is arranged directly between the parties.