Hosting: Defined as providing a catered food and/or beverage service to staff and/or visitors
Hosted Event: Holding an event within your site that has catering, alcohol or barista services. This includes but is not limited to private/invite only events, staff functions, seminars, board meetings.
Caterer: a party external to your own company suppling you catered food and/or beverage on your site
Barista: a party external to your own company suppling or making barista made coffee on your site
Caterers Alcohol Licence: An endorsed on-licence approval for the sale and service of alcohol by caterers
Hosting at Fieldays
All exhibitors that intend to provide food and/or beverages supplied by an external party on their site in any form (EG: Event Hosting, staff meals, visitor meals, barista services) must complete the ‘SITE ADD-ONS – Hosting, Catering, Barista & Alcohol Services’ form by 5pm 24 April 2024
Exhibitors are encouraged to employ one of the Fieldays Preferred Catering Suppliers who already hold a Caterers Alcohol Licence during Fieldays, however alternate catering/barista companies may be employed. Montana Food & Events | Kerr & Ladbrook
Hosting with Alcohol
Due to the requirement to serve alcohol in a private area of your site, not visible to the public, hosting with alcohol is not available for indoor or food vendor sites.
Exhibitors wanting to serve alcohol on their site will need to engage a catering company that holds their own Caterers Alcohol Licence to deliver both their food and beverage service.
This includes providing drinking water and ensuring the required signage (such as Duty Manager details, and alcohol compliance) is displayed. In addition, approved Exhibitors must ensure that alcohol is served in a private area of your site, not visible to the public.
Hosting with Alcohol may only occur if written approval following application is provided.
Please Note: Your caterer must hold an On-Licence that is endorsed under section 38 of the Act (commonly known as Caterers Alcohol Licence) in order to serve alcohol at your event. The caterer’s licence can be used in any district and does not have to have been supplied by Waipa District Council. If your caterer does not currently hold an alcohol licence, they will need to apply for a Special Licence from the Waipa District Council. The deadline for Alcohol Licence applications if the 28th of March.