Catering service fee

If you chose not to use one of the Fieldays Preferred Caterers for your hosting requirements, the following applies:

A $1200+GST Catering Service fee, which includes:

• 8 x 1-day Caterer/Barista Tickets
• 1 x Caterer Access Vehicle (CAV) Pass
• 8 x Clear plastic bags to sort waste.  

For Hosting with alcohol, selected caterers must hold/obtain a Caterers Alcohol Licence, a copy of which is required by The Society prior to the commencement of the event. 

The Catering Service Fee does not apply if you are utilising one of the Fieldays Preferred Suppliers Montana Food & Events or Kerr & Ladbrook.

Barista service fee

For all exhibitors wishing to employ a Barista on their site to service staff and/or visitors, the following applies:

A $250+GST Barista Service fee, which includes:

• 8 x 1-day Caterer/Barista Tickets
• 8 x Clear plastic bags to sort waste. 

In all instances:

The Catering/Barista Service Fees are per exhibitor, regardless of the number of sites the supplier is servicing. These are invoiced to the Exhibitor, not the supplier.

Caterer/Barista Tickets and Caterer Access Vehicle (CAV) Passes allow site access from 5:30am to 7:30pm Wednesday to Saturday

• You are not able to provide your Exhibitor Tickets or Vehicle Passes to Catering or Barista staff. 
• Caterers and Baristas will be provided a ticketing portal to manage allocation of their own tickets. 
• Any additional Caterer/Barista Tickets required will be invoiced to the Catering/Barista Service Provider.

Exhibitors employing a Caterer or Barista (preferred or not) will be provided with 8 x Clear plastic bags to sort waste.  These will be available for collection from the Fieldays Information Centre from Monday 10 June.

All approved afterhours functions must be by invitation only, with an attendance list provided to the Society ahead of the event.

Approved only for those who have been accepted via the ‘SITE ADD-ONS – Hosting, Catering, Barista & Alcohol Services’ form.

All events held on exhibitor’s sites are restricted by ticket access times for the event.

Important information to note:

If an event is approved for hosting with both food and alcohol, alcohol service may not start prior to 11am.

Any approved after-hours functions must be by invitation only, with an attendance list provided to the Society ahead of the event.

Applying to host

Below is all the information or documentation you will need to provide in order to compete the  ‘SITE ADD-ONS – Hosting, Catering, Barista & Alcohol Services’ form. Applications for Hosting with Alcohol closed at 5pm 24 April 2024, applications for Food and Barista services remain open until 5pm 17 May. 

1) You will need to have made a decision regarding who is providing your catering or barista services
You will be required to confirm who your supplier is. If it is not one of our preferred suppliers Montana Food & Events  or Kerr & Ladbrook, you will need to provide full contact details for your provider. 

2) You will need to provide details regarding what your plans are
We need to understand what type of services you will be providing (e.g. Staff breakfasts, coffee for visitors), your services providers plans for access and service delivery (e.g. Integrated within your site, pre event delivery)

3) Exhibitor On-site Event Hosting Proposal
If you are planning on holding a hosted event on your site, or planning to serve alcohol, you will need to download, complete and upload this form. Form Download Link.

4) Site plan for Alcohol Service (DEADLINE PASSED)
If you are planning on serving alcohol, you will need to upload a plan/drawing of your site layout showing the private and segregated area where alcohol will be served and consumed. In accordance with Clause 9.14 of the Exhibiting Terms & Conditions, exhibitors must ensure a minimum of 50% of the Site is open to the general public i.e. private hosting and entertaining areas must not exceed 50% of the Site footprint.