Ticket Types

There are five main ticket types

All four ticket types have different access times and permissions. Getting the right tickets to the right person is essential for your event planning.

• Exhibitor ticket  – These are strictly for use by staff working on exhibitor sites.
• Food Vendor ticket -  These are strictly for use by staff working on allocated Food Vendor sites.
• General Admission ticket (for your customer/guests) – These are for all visitors to the event, and those that do not fall under any other category. Exhibitors can generate 1-day Guest Tickets using the Pay-if-Used (PIU) system in the Exhibitor Ticketing and Device Portal for their customers/guests or purchase Adult 1 or 4-day tickets and Child 1-day tickets through the Fieldays Ticketing Website.
• Caterer/Barista ticket – For approved Caterers & Baristas providing services within the event and Food Vendors.
• Contractor ticket – These are for Contractors providing service to the event such as equipment maintenance, after-hours grooming, sanitary service.

*When purchased in addition to the allocation provided to approved Caterers and Baristas as part of the Hosting, Catering, Barista & Alcohol Services application process.
 

Pedestrian gate access times:

Please see the Pedestrian Access Overview map for full details.

• North, East and South Entries are open from 6:00am – 5:00pm.
• All access before 6:00am and after 5:00pm must be through West Entry.

Exhibitor Ticketing

Exhibitors will be sent access to the Exhibitor Ticketing and Device Portal with instructions on how to manage and distribute their tickets. 

• A valid ticket is required to gain access on event days, Exhibitor tickets and General Admission tickets have different access times and permissions, please ensure you provide your exhibiting staff with the correct tickets to access the event.
• Exhibitor tickets provide pedestrian access to the site from 6:00am – 7:30pm.
• The sale, gifting or distribution of Exhibitor tickets to non-staff without prior written authorisation from the Society may result in the ticket being cancelled without compensation and/or the ticket holder being refused admission or asked to leave Fieldays.

Exhibitor ticket allocation 

You will be provided with an allocation of Exhibitor tickets, determined by site size, location and number of sites. If you have more than one site, you will receive a ticket allocation for each of those sites.

• Standard Sublet Exhibitors and Innovation Awards entrants are provided with a set number of Exhibitor tickets, regardless of site size.
• Registered Charity Sublets and Listing Only Sublets do not receive an allocation of Exhibitor tickets and must access these through their ‘Main Exhibitor’.

The allocation numbers indicate the quantity of 1-day Exhibitor tickets, which can be used as either individual tickets for each day or combined into 4-day Exhibitor tickets, depending on staffing needs.

Customer/Guest Ticketing

Pay-if-Used tickets (PIU)

Pay-if-Used (PIU) tickets are a great way for you to invite your customers, suppliers, and key stakeholders to the Fieldays event as your guest. The benefit of this solution is that you will only be charged if the ticket is used at the event, so no need to worry if your guest is unable to attend. With the ability to personalise their ticket with your company logo, PIU allows you to get your guests coming to Fieldays with your site in mind.

Exhibitors that wish to bulk-purchase 1-day General Admission tickets to give to their customers/guests may choose to use Fieldays ‘Pay-if-Used’ Ticketing. Exhibitors will only be charged for the tickets that are redeemed at the event. (Please note, these are General Admission tickets and are therefore not recommended for exhibiting staff use as it will not provide them access to the site before and after the event each day).

Minimum order - The minimum order is 25, and you will be charged for a minimum of 25 tickets ($750) regardless if less are used at the event.

Once you gain access to your Exhibitor Ticketing and Device Portal, you can add, manage and distribute your Pay-if-Used tickets immediately, and continue to do so right up until they are used at the event.  

• Over the minimum 25 tickets, exhibitors will be charged and invoiced for any P-I-U tickets redeemed at the event.
• Add your logo, and guests’ data to their tickets and see when they have been used.
• Log in to the Portal to see in real-time when your guests arrive at Fieldays, allowing you to provide a full VIP experience.
• Flexibility in how you deliver your tickets, with email, text (preferable) and the option to download/print hard copies available. Digital tickets are environmentally friendly, reduce printing costs and provide faster gate scanning at entry to the event.

Caterer/Barista Ticketing

Tickets for approved Caterers, Baristas, and Food Vendors

Food Vendors will be provided Caterer/Barista tickets as part of their allocation in the Exhibitor Ticketing and Device Portal and will have the ability to purchase additional Caterer/Barista tickets as needed. Food Vendors will no longer have access to ‘Exhibitor tickets’.

Caterers and Baristas approved through the ‘SITE ADD-ONS – Hosting, Catering, Barista & Alcohol Services’ form by 5pm, 24 April 2024 will be provided access to the Ticketing and Device Portal. Here, they can personalise and send out their standard allocation of tickets, and if they require additional tickets can request these by contacting ticketing@fieldays.co.nz. For full details about the application process for Caterers and Baristas see Hosting | Alcohol | Food Services.

Caterer/Barista ticket access times

These tickets provide access to the site from 5:30am to 7:30pm, the earlier start time allowing for breakfast preparations.

Contractor Ticketing

Applying for Contractor tickets

Contractors and Suppliers can apply for Contractor tickets if they need to access the site outside of standard event hours (between 7:30pm - 6:00am) for essential support, supply, or maintenance work. 

If Contractors and Suppliers only need access during standard event hours, they can either purchase General Admission tickets through the Fieldays website (for access 8:00am – 5:00pm) or if they are working directly with an exhibitor, they may request an Exhibitor ticket (access 6:00am – 7:30pm).

Contractor tickets are approved in exceptional circumstances only, where additional access is essential rather than for convenience.
 

Contractor ticket access times

Each Contractor ticket is customised, to provide access within the specific hours agreed at the time of approval.