There are four different Vehicle Pass types:
 

• Limited Access Vehicle Pass (LAV)
  For Exhibitors restocking their site outside of event hours. Limited access pre and post public event hours. 
   
• Display Access Vehicle Pass (DAV)
  For Exhibitors using a display vehicle which will also enter/exit the site each day. Limited access pre and post public event hours, and parked on exhibitor’s site as part of display.
   
• Service Access Vehicle Pass (SAV)
  For Contractors and Suppliers requiring access outside of LAV Pass times. This Pass is issued in rare occasions where there is a significant need for additional access. The specific access times granted will vary depending on the purpose of the Pass. Access is set based on specific need – before, during or after event hours.
   
• Caterer Access Vehicle Pass (CAV)
  For approved Caterers to access the site to service their catering clients – See Hosting, catering and alcohol for full details. Access from 5:30am to 7:30pm.

The Exhibitor Ticketing and Device Portal is a website where you apply for and track the status of event-day Vehicle Passes.

Notes: 

Access to the Exhibitor Ticketing and Device Portal is automatically assigned to your 'Main Contact', who will receive a secure one‑time password via email, for easy login. You can now assign up to three users to the portal (who will then be emailed a code to log in) to help manage tickets, Vehicle Passes, Smart Band and App Upgrades.

The last day to order a Vehicle Pass is 5pm Monday 8 June. All Vehicle Passes must be collected by 5pm Tuesday 9 June.

Vehicle Passes can be collected on-site leading up to the event or couriered. In person collection of Vehicle Passes starts on the 25 May at our Headquarters building (125 Mystery Creek Road), then moves to the Exhibitor Services Centre from Saturday 6 June.

Note:

• Those wishing to have their Pass couriered must place their order before  5pm Sunday 17 May. Any Vehicle Passes ordered after this date will need to be collected in person.
• If you have Vehicle Pass fees due, passes will not be available for collection or couriered until payment has been received.
• All Vehicle Passes must be ordered by 5pm Monday 8 June (unless passes are sold out before this date) and collected by 5pm Tuesday 9 June. Vehicle Passes are not available to order on Tuesday 9 June, or on event days.
• Vehicles will be denied entry to the site on event days without valid Vehicle Pass for scanning.  
• Due to the limited supply, no replacements can be provided for lost or forgotten Vehicle Passes.

Please ensure you read and understand the contents and terms of use on your Vehicle Pass before arriving at the event.

• Ensure your Vehicle Pass is on display before you arrive at the event to efficiently get though traffic control stops. 
• Please review the maps detailing location and access details – these differ in the morning and afternoon. Access maps will be provided closer to the event.
• Any misuse of Vehicle Passes will result in an immediate revocation without any warnings, and may result in the withholding of future Vehicle Passes for Fieldays events.    

For efficiency, LAV and CAV Pass holders have access to a dedicated carpark, located directly opposite Gate 2. 

• The carpark opens from 5:30am 
• After 5:45am, you will need to have your LAV/CAV Pass on display to get through the check points on Mystery Creek Road near Gate 1A (from the north), and Gate 5 (from the south) before accessing the carpark, or the site. 
• No vehicles will be let into the parking area without displaying a valid LAV/CAV Pass. 

How to apply:  

EXHIBITORS: Vehicle Passes are obtained by application only, are of limited supply and are subject to approval. 

• An application must be completed in the Exhibitor Ticketing and Device Portal by 5:00 pm Monday 8 June (unless passes are sold out before this date). Vehicle Passes are not available to order on Tuesday 9 June, or on event days.
• Exhibitors applying for an LAV need to give clear reasoning as to how the Vehicle Pass will be utilised. 
• Each application is reviewed, with the outcome provided via email. An invoice will be sent to those approved (if applicable), with Passes only generated once payment is received. 
• Refer to the Receiving your Vehicle Pass section for collection and delivery options. 
• Due to the limited supply, no replacements can be provided for lost or forgotten Vehicle Passes.

CONTRACTORS/SUPPLIERS:
Contractors/Suppliers should follow the same process outlined in the SAV Pass section. This is assessed case-by-case and is subject to approval and availability. 

When can the Pass be used?

Note: You do not require a Vehicle Pass to access the platform from 4:30pm on the Saturday as this is classified as pack-out. A valid Health and Safety Induction will need to be shown by each occupant of the vehicle.  

Any vehicles parked on your site as part of your display, and not moving at all during the entire event period do not require any LAV or DAV Pass. These vehicles must be on-site by 7:00pm Tuesday 9 June and not move at all from your site until the event closes at 4:30pm on the Saturday. 

Fieldays will revoke Vehicle Passes for the remainder of the event if a vehicle using a DAV Pass is found to be driving on, off or around the site between 7:45am – 5:15pm (4:30pm Sat) on event days, differs from the image provided at the time of application, or is not part of the visual display.

How to apply: 

• Vehicle Passes are obtained by application only, are of limited supply and are subject to approval. 
• An application must be completed in the Exhibitor Ticketing and Device Portal by 5pm Monday 8 June (unless passes are sold out before this date). Vehicle Passes are not available to order on Tuesday 9 June, or on event days. 
• Exhibitors applying for a DAV Pass must provide clear photo evidence of the display vehicle, along with the vehicle's licence plate and a description of how the vehicle will be used as part of the display. 
• Each application is reviewed, with the outcome provided via email. An invoice will be sent to those approved (if applicable), with Passes only generated once payment is received. 
• Refer to the Receiving your Vehicle Pass section for collection and delivery options. 
• Due to the limited supply, no replacements can be provided for lost or forgotten Vehicle Passes.

How to apply:  

The same process applies to Suppliers and Contractors wishing to apply for an LAV Pass.
Apply in writing for Vehicle Pass access to ticketing@fieldays.co.nz, providing the following information:

• Dates and times event area access is required.
• Full details regarding why the access is required at those specific times. 
• If access is requested during event hours, detail any locations where the vehicle may need to be parked.
• If access is requested after public event hours, detail how many people will be in the vehicle for consideration of Contractor ticket approval. 

For efficiency, LAV and CAV Pass holders have access to a dedicated carpark, located directly opposite Gate 2. 

• The carpark opens from 5:30am 
• After 5:45am, you will need to have your LAV/CAV Pass on display to get through the check points on Mystery Creek Road near Gate 1A (from the north), and Gate 5 (from the south) before accessing the carpark, or the site. 
• No vehicles will be let into the parking area without displaying a valid LAV/CAV Pass. 

How to apply:  

Before a CAV can be approved, the Caterer must submit the Site Add-ons – Hosting, Catering, Barista & Alcohol Services form in the Exhibitor Portal by 5pm on 1 May, and have received approval.

Each approved Caterer will receive one CAV per catering service fee paid.

Approved Caterers and Baristas can apply to ticketing@fieldays.co.nz for additional CAV Passes. In the email, please ensure you provide details of why the additional CAV is necessary.