Office hours, event timetable (pack-in / pack-out dates and times) for Indoor Exhibitors
Fieldays takes place at 125 Mystery Creek Road Ōhaupō, Hamilton 3881
Pack-in access
Pack-in details for Indoor Exhibitors
Notes:
- Co-exhibitors should confirm with their main exhibitor for pack-in timings
- Entry is via Gate 1 only and exit via Gate 2. You will need to have completed a Health and Safety Induction. Text the word SAFETY to 540 to complete prior to arrival.
| Date | Gate Times | Area |
|---|---|---|
| 5 June* - 9 June | 7:00am - 4:45pm: Site closes 5pm |
|
| 7 June* - 9 June | 7:00am - 4:45pm: Site closes 5pm |
|
- * Indoor Exhibitors with large, difficult-to-navigate items may apply to sales@fieldays.co.nz for early access to the space. This will be limited by the build schedule, and for delivery of items only
- Pack-in deadline for all Exhibitors is 6pm on Tuesday 9 June. All site components and set-up must be completed and staff and contractors off-site by this deadline
Office hours during pack-in
| Area | Date | Access Time |
|---|---|---|
| HQ Reception | Weekdays only, 5 May - 6 June | 7:30am - 5:00pm |
| Call Centre - 07 843 4497 | 5 May - 10 June | 8:30am - 4:00pm |
| Exhibitor Services Centre is open to assist you with any event enquiries | 7 - 8 June | 8:30am - 4:00pm |
| 9 -10 June | 7:30am - 5:00pm |
- Pack-in: Entry to the Site and Exhibitor Services Centre is through Gate 1 on Mystery Creek Road and access to the HQ Reception via Gate 2.
In-event access
Exhibitor pedestrian access
| Date | Acess Times |
|---|---|
| 10 - 13 June | 6:00am - 7:00pm |
Visitor pedestrian access
| Date | Acess Times |
|---|---|
| 10 - 12 June | 8:00am - 5:00pm |
| 13 June | 8:00am - 4:00pm |
Exhibitor vehicle access* (with pre-ordered vehicle pass)
| Date | Acess Times for Gate 2 - West Entry |
|---|---|
| 10 - 12 June | 6:00am - 7:30am: *Vehicles off site by 7:45am 5:00pm - 7:00pm: Site closes 8pm |
| 13 June | 6:00am - 7:30am: *Vehicles off site by 7:45am 4:30pm - 7:00pm: Site closes at 9pm |
Office hours during event
| Area | Date | Access Time |
|---|---|---|
| Exhibitor Services Centre | 10 - 13 June | 6:30am - 5:30pm |
| Call Centre - 07 843 4497 | 10 - 13 June | 7:30am - 5:00pm |
- Event Days: Pedestrian access through all entries with valid event ticket, vehicle access through Gate 2 only with vehicle pass.
Pack-out access
Pack-out details for indoor sites
Note: Pack out begins on Saturday (13 June) after the gates close to the public
| Date | Gate Access | Area | |
|---|---|---|---|
| 13 June | 4:30pm - 7:00pm: Site closes 9pm | ||
| 14 - 19 June | 7:00am - 4:45pm: Site closes 5pm |
| |
| 14 June | 7:00am - 4:45pm: Site closes 5pm |
| |
| 15 June | 7:00am - 12.00pm* |
|
Freight collection for Indoor Exhibitors
- Exhibitors within The Pavilion (Agribusiness Indoor) must have their site completely dismantled, and all contents collected by 5pm, Wednesday 17 June
- If the collection of site contents cannot be arranged by the pack-out deadline, fully wrapped and clearly labelled crates/pallets may be left on the assigned site for courier/freight collection. This must be picked up by 12pm Monday 15 June
- Crates and other display materials not collected by the deadline may be moved from the exhibition site at the cost of the exhibitor and stored outdoors
Office hours during pack-out
| Area | Date | Acess Time |
|---|---|---|
| Exhibitor Services Centre | 14 June | 8:30am - 4:00pm |
| Call Centre - 07 843 4497 | 14 June - 19 June | 8:30am - 4:00pm |
| Reception (top of the hill) | 15 - 19 June | 7:30am - 5:00pm |
- Pack-out: Entry to Mystery Creek Events Centre and Exhibitor Services Centre is through Gate 1 on Mystery Creek Road and access to the HQ Reception via Gate 2.
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