Preparing your team for a successful event
A little planning goes a long way toward making the event seamless and enjoyable for everyone involved.
Ensuring proper breaks, hydration, and overall wellness helps Exhibitors and their staff maintain their best performance throughout the event.
Planning ahead
Arrive early to avoid traffic delays
We encourage exhibitors to carpool to help us reduce the event's emissions and impact on the environment. Less cars on the road means less traffic too.
Please make sure to frequently check the Waka Kotahi Traffic Dashboard as this provides the most up-to-date traffic information.
Parking for Exhibitors
Fieldays offers free parking in our general car parking areas during pack-in, the Fieldays event, and during pack-out.
Departing from Fieldays
To avoid peak traffic congestion, your staff may like to unwind after the event closes at the Good George Bar & Eatery. Open exclusively to exhibitors from 5 pm to 7 pm, Wednesday to Friday, it’s the perfect spot for your team to relax, socialise, and refuel with food and drinks available for purchase.
When exiting through Gate 5, traffic control restrictions may require you to turn left and travel along Mystery Creek Road in the Cambridge direction. From here, you can take Mellow Road to Kaipaki Road and then proceed to SH3 if needed.
Review your own staff wellbeing event plan
We recommend exhibiting customers take time to prepare staff for attending the event. Some useful points to consider are outlined below;
- Outline safe travel times and routes from accommodation
- Download the Fieldays App for site location, event information and pin my car
- Consider planning a daily staff brief and plan for the day ahead
- Prepare staff exhibiting rosters and breaks
- Outline appropriate winter uniforms and footwear
- Encourage your staff to visit the Fieldays Hauora Taiwhenua Health & Wellbeing Hub
Exhibitor break areas
An exclusive space where staff can take a break from their sites. Visitors are not permitted at any time in these areas.
There are three Exhibitor break areas providing:
- Tea and coffee-making facilities
- A small fridge
- Tables and chairs
- Power connections
These spaces are not suitable for holding staff meetings but may be used as a workspace for short periods. If you require a meeting space, or a workspace for a longer period of time, email your requirements to sales@fieldays.co.nz .
Location 1 – The Pavilion
- Located at the M Road end of the Pavilion, between Sites PB50 and PB52.
Location 2 – Rural Living Indoors
- Located in the North Eastern corner of the marquee.
Location 3 - The Pantry
- Located immediately to the right of the main entry door.
Food and beverage options
During pack-in
Coffee will be available on-site from mid-May, with a selected number of Food Vendors opening in Food Court 3 from early June.
On event days
A number of Food Vendors will open in each food court in the morning for Exhibitor breakfasts before the gates open to the public.
The Good George bars open at 10:30am daily (except for those hosting an approved function).
Some food vendors offer on-account services which can be arranged in advance for your staff to charge food and drinks to your company account for settlement post-event. Ask food Vendors directly if they offer this service.
View the Fieldays map with food locations shown in yellow. Coffee carts are situated around the event, both in food courts and independent locations.
After-hours
After closing and securing your site at 5pm you and your staff are welcome to catch up at the Good George Bar & Eatery where food and beverages will be available for purchase from 5:00pm-7:30pm Wednesday to Friday.
Note: No alcohol can be consumed on your site after hours without gaining approval to do so by completing the Site Add-ons - Hosting, Catering, Barista & Alcohol Services form in the Exhibitor Portal.
During pack-out
No food or beverage services will operate on-site during pack-out.
Your place to take a break, connect and refuel
Good George Bar & Eatery
The Good George Bar & Eatery is located on the corner of M and V Roads, at the bottom of the Gate 2 hill.
The Good George Bar & Eatery is the place to be for hot barista coffee, lunches, dinners, live music and everything in between. You can also open bar tabs for the duration of the event.
| Day | Opening hours | |
|---|---|---|
| Good George Bar & Eatery | Wednesday to Friday | 10.00am - 4.30pm all vistors welcome 5.00pm - 7.00pm Exhibitors only |
| Saturday | 10.00am - 3.30pm all visitors welcome |
Little George Pop-Up Bar
The Little George Pop-Up Bar is located riverside, adjacent to the Fieldays Fencing Competition and Tractor Pull areas.
Watch Fieldays Tractor Pull and Fencing Competitions from the Little George Pop-Up Bar while you grab a Good George beverage and a bite to eat.
| Day | Opening hours | |
|---|---|---|
| Little George Pop-Up Bar | Wednesday to Friday | Open for all 10:00am – 4:30pm |
| Saturday | Open for all 10:00am – 3:30pm |
The Good Country Bar
The Good Country Bar is located in Food Court 1, near the North Entry of the event.
| Day | Opening hours | |
|---|---|---|
| The Good Country Bar | Wednesday to Friday | Open for all 10:00am – 4:30pm |
| Saturday | Open for all 10:00am – 3:30pm |
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