Subletting at Fieldays
Subletting is where an exhibiting company referred to as a ‘Main Exhibitor,’ shares part of their site with another company.
The ‘Main Exhibitor’ may sublet up to 49% of their total site footprint and can integrate their site with their sublet or have clearly separated spaces. There are two Sublet classes, each with specific criteria and different fees and inclusions.
Types of Sublets
Standard Sublets
These are for exhibitors who wish to have a presence on the site of an existing Main Exhibitor and must meet the exhibiting criteria for the areas they are applying to sublet in, as outlined in the Exhibitor Guidelines.
A fee of $750 + GST applies, which entitles the Sublet to:
| Item | Power | Exhibitor Listing | Staff Tickets |
|---|---|---|---|
| Details | 1 x 10amp | Standard | 8 x 1-day |
| Value | $255.00 | $255.00 | $240 |
Please note:
The above stated power connection and Exhibitor listing are not available to any Sublets that apply after 17 May 2024.
This is a set fee; discounts are not available if the Sublet opts out of any of the inclusions or applies after 17 May 2024
Registered Charity Sublets
These are for Registered Charities who wish to have a presence on the site of an existing Main Exhibitor and will be required to:
- have a pre-existing affiliation with the Main Exhibitor.
- provide their Registered Charity number, and details regarding the pre-existing affiliation at the time of application.
- advise of any intended fundraising activities at the time of application and signed off by the Society prior to site acceptance. All approved fundraising activities must:
> be secondary to the main purpose of exhibition,
> remain within the bounds of the allocated site.
| Item | Power | Exhibitor Listing | Staff Tickets |
|---|---|---|---|
| Details | N/A | Standard | N/A |
| Value | $255.00 |
The above stated Exhibitor listing is not available to any Sublets that apply after 17 May 2024. This is a set fee; discounts are not available if the Sublet opts out of the Exhibitor Listing or applies after the deadline.
Subletting Exhibitor Conditions
The Subletting Exhibitor will need to obtain permission from the Main Exhibitor prior to submitting their application, and is permitted to Sublet on one site only at the event.
Main Exhibitors may apply to hubs@fieldays.co.nz to have a second presence as a sublet in the Fieldays Opportunity Grows Here Careers Hub, Fieldays Sustainability Hub, Fieldays Digital Futures, or Fieldays Forestry Hub as well as their main site. Approval is at the discretion of the Society.
The Subletting Exhibitor will need to complete a Sublet Application Form within the Fieldays 2024 Exhibitor Portal, and must pay their Sublet Fee invoice before the deadline. This will be issued once eligibility has been confirmed.
Main Exhibitor Conditions
A Main Exhibitor may not submit an application on the Sublet’s behalf.
Food Vendors and The Pantry Exhibitors selling alcohol are not eligible to sublet their site.
Main exhibitors are permitted to have multiple Sublets on their site, as long as these collectively occupy no more than 49% of the total site area.
In cases where the ‘Main Exhibitor’ is facilitating a hub with multiple sublets, approval can be requested to waive the 49% clause. This must be applied for and confirmed in writing to sales@fieldays.co.nz at least 10 days prior to the event.
Other fees and penalties:
Any additional financial arrangement for partial payment of main site fees between the Main Exhibitor and the Subletting Exhibitor must be dealt with externally from the Society.
Main Exhibitors are prohibited from displaying or demonstrating goods and/or services of any other company or person where a Sublet has not been approved by the Society. This includes parent, subsidiary or sister companies.
Main Exhibitors who invite another person or entity to display or demonstrate goods and/or services on their site without a Society-approved sublet will be liable to pay a penalty fee of $1,000 +GST.
For more information refer to the the FIeldays Terms & Conditions.
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