A successful site does more than showcase your products. It creates an experience that encourages visitors to stop, engage and explore.

When planning your layout, think about how visitors will move through your site, where they are most likely to gather, and how products, displays and demonstrations will be experienced from both inside and outside your exhibit.

Good planning can improve visitor engagement, accessibility and safety.

Consider:

• Entry and exit points
• Visitor flow
• Product visibility
• Demonstration areas
• Queue management
• Seating and viewing spaces
• Accessibility for all visitors

Site plans help ensure temporary structures can be safely incorporated into your exhibit and allow the Fieldays team to identify any approvals or additional information that may be required.

Exhibitors who intend to install a temporary structure must submit a site plan as part of their Site Safety Form.

Temporary structures include:

• Marquees
• Temporary buildings
• Tents
• Containers
• Transportable homes
• Viewing platforms
• Similar structures

Your site plan should clearly show the location of structures, site boundaries, visitor access points, signage, landscaping features and any other significant site elements.

Where necessary, additional information, certifications or design amendments may be requested before approval is granted.

Temporary structures should be carefully considered during the design phase to ensure they are suitable for their intended use and can be safely accommodated within your site.

Depending on the size and complexity of the structure, Fieldays may require supporting documentation, certifications or additional approvals.

Examples include:

• Marquees
• Temporary buildings
• Viewing platforms
• Elevated installations
• Multi-level displays
• Containers
• Transportable homes

Structure Heights

Structures higher than 7 metres require approval from the Society prior to installation.

Decks and Raised Platforms

Decks and raised platforms should be designed with visitor safety, accessibility and emergency access in mind.

Where raised platforms are accessible to the public, suitable handrails or barriers may be required.

Signage is often one of the first things visitors notice about your exhibit and should be incorporated into your site design from the outset.

Consider how signage will be viewed from surrounding roadways, neighbouring sites and key visitor areas. Signage should complement your site layout and contribute positively to the overall visitor experience.

Signage Requirements

All signage must:

• Be safely installed and suitable for outdoor conditions.
• Remain within your allocated site boundary.
• Not create a hazard to visitors, vehicles or neighbouring exhibitors.
• Be secured using appropriate fixings. Nails must not be used.

Signage Facing Neighbouring Sites

To maintain a positive exhibiting environment, any signage facing into a neighbouring exhibitor's site must be positioned at least 1 metre from the shared site boundary.

Exhibitors may seek approval from the affected neighbouring exhibitor to vary this requirement. Any such agreement must be notified to the Fieldays team by 30 May.

Failure to comply with these requirements may result in signage being required to be modified, relocated or removed at the exhibitor's expense, either before or during the event.

Landscaping can help create an attractive and inviting exhibit while reinforcing your brand and improving the visitor experience.

When incorporating landscaping into your design, consider:

• Visitor safety
• Drainage and weather conditions
• Ground protection requirements
• Environmental impact
• Removal following the event

Exhibitors remain responsible for removing all landscaping materials and restoring their site following pack-out.

Where possible, consider reusable, sustainable and environmentally responsible materials.

Topsoil storage requirement 

All topsoil removed from a site during pack-in will need to be stored in a designated location. Contact the Customer Team to arrange topsoil storage sales@fieldays.co.nz 

Power availability varies across exhibition areas and sites.

When designing your exhibit, consider your power requirements early and ensure sufficient capacity has been ordered for lighting, displays, machinery, appliances and other equipment.

Additional power upgrades may be available where required.

All electrical installations and equipment must comply with applicable regulations and be installed safely.

Electrical Requirements

All electrical equipment brought onsite must be suitably maintained, in safe working condition, and have a current test and tag certification where required.

Exhibitors are responsible for ensuring all electrical equipment, leads and connections comply with New Zealand electrical safety requirements.

Plugs and Sockets

To protect event infrastructure and ensure safe electrical installations, lower-rated plugs must not be connected to higher-rated sockets unless the connection has been certified by a licensed electrician.

For example, a 16A plug must not be connected to a 32A socket without appropriate certification.

Non-compliant electrical setups may be disconnected immediately and exhibitors may be liable for any damage, outages or disruption caused.

For more information about power supply options, upgrades and ordering additional services, visit the Site Services & Add-ons page.

Outdoor sites may be located on grass, gravel or sealed surfaces depending on their location within the event.

Surface type can influence:

• Structure selection
• Ground anchoring methods
• Accessibility
• Landscaping requirements
• Visitor flow

Exhibitors should consider the surface type when planning flooring, structures, machinery displays and landscaping.

Refer to the Site Specifications Map to understand your site-specific surface.

Do not dig, drill or peg between parallel red lines. Live power cables are located underground throughout our site, so it is compulsory for you to contact us before you dig, drill or peg.  

Mark the ground, then call us to arrange approval to proceed. 

Before you dig/drill/peg

Exhibitors on red sites must call the Fieldays team on 07 843 4497 before penetrating the ground.

See the Digging Map below for red sites.

Site colour key

Please check your site colour and make sure you adhere to the below guidelines:

Site Colour Key